What’s this policy about and when does it apply?

Your privacy is important to us. In this policy we want to explain to you how we

  • use your personal data
  • comply with the data protection legal obligations which apply to us and this website

so that you understand and have a choice about how your personal data is collected, used and stored (processed).


The policy applies when you use our Website and our services. This policy was last updated 30th August 2018. We may make changes to the policy (for example to keep up with changes in the law) so we advise you to check the policy as you use the Website and our services, although we will let you know about material changes. 


Who are you?

We are: Vengan Legal Services Ltd, The Ridge House, Chelsfield Lane, Orpington, Kent BR6 7RP (office) or 8 Twisleton Court, Priory Hill, Dartford, Kent, DA1 2EN (registered office)

Our email address is


Our website is


Who do I contact about personal data or change my mind about how you can use it?

Our data protection representative is Mr Noel Vengan FSWW FCILEX who you can email at if you need any help or information about this policy or about how we collect and use personal data. You can also write to us if you prefer – see Who are you? above


What personal data and information do you collect?

Personal data is any information which could identify you, including your name, address and email address and IP address. Special category data is more sensitive, such as information about your health or ethnic origin.


Depending on how you use the Website, our services and what we provide to you, we collect a range of personal data from you, including your name and contact information (such as your address, telephone number and email) as well as other information which you choose to give us as you use the Website and our services. You may also choose to give us special category personal information so that we can provide services to you as you require.


If you choose not to provide us with personal data, we may be unable to provide some services to you. For example, without your email address we will not be able to email you.


Client Data

During the course of any legal services which we provide to you, we will ask you to provide us with information, which will include Personal Data. We always maintain high standards of professional and personal conduct and justify public trust in us, our profession, and the provision of legal services. We have a Data Protection Policy which deals with how we collect, store and use (process) data.


To view or discuss our policies, please contact Mr Noel Vengan FSWW FCILEX who you can email at



How do you collect personal data?

We may collect your personal data from you in the following ways

  • Forms you complete on the Website, such as when you register with us
  • Information you provide to us when you buy from us or ask us to provide services to you
  • The information you provide when you communicate with us such as by email
  • Any surveys or feedback requests which you choose to complete or competitions which you choose to enter
  • Information about your visits to our Website which will include (but are not limited to) your IP address, online tracking such as location, browser and type of device you use


How do you use Personal information?

We use personal data so that we can

  • Supply you with services you have asked us for
  • Send you any information you have asked for or which may interest you, where you have consented to this happening, or information we need to tell you about
  • Deal with any request for help or answer your queries and customer support generally
  • Give you the best user experience and to enable you to participate in interactive features of our Website
  • To analyse and monitor how our Website is used and to help us to administer it (including security and fraud detection) and to run our business generally


What is the lawful basis for processing my personal data?

The law says that we cannot process (collect, use or store) your information unless we have a lawful basis for doing so. There are several lawful bases which we rely on, including

  • consent – when you agree that we can use your personal data in a particular way
  • contract – to fulfil our contractual obligations to you or because you have asked us to do something before we enter into a contract together
  • legal obligation – when the law says that we must, such as for tax reasons
  • legitimate interests – when we use your personal data in ways you would reasonably expect, and which have a minimal privacy impact, or where there is a compelling justification


Who do you share personal data with?

There may be times when we must share your personal data with others, for example, where the law requires us or to enforce our rights or protect others, such as for fraud prevention. We may also

  • Allow authorised third parties to track and store information about visitors to our website (including IP addresses)
  • Disclose your personal data to those who are providing services to us if they have appropriate processes to protect it.  If you would like a list of our authorised third parties, please contact us in writing - see Who are you? above

Otherwise we will only share your personal information if you have consented to this


Client Confidentiality and sharing personal data

(1) Most information which our clients supply to us is confidential, which means that we will not share/disclose it with anybody else until they have instructed us to do so or we have to release it by regulatory compliance, law or Court Order. So, for example, if we are instructed to share personal information with a third party, such as an accountant, financial adviser or a funeral plan provider we will ask for your (the data subject's) written consent to do that. However, some authorities (such as HMRC) may examine our information if they have a right to do so.

(2)(a)We will obtain consent for each person/organisation that we have been instructed to share data with.

(b) If you wish to withdraw consent, please contact our data protection representative Mr Noel Vengan FSWW FCILEX who you can email at  You can also write to us if you prefer – see Who are you? above.

(3) Otherwise, we will not pass on (by sale or otherwise) personal data to anyone else without an individual's permission. We may provide aggregate statistics to others but this will not contain any information from which anyone could be identified.


We also have a Confidentiality Policy in place. To view or discuss our policies, please contact Mr Noel Vengan FSWW FCILEX who you can email at


What are my personal data rights?

The law gives you certain rights in relation to your personal data and to exercise or discuss these rights contact Mr Noel Vengan FSWW FCILEX at


The following rights apply to personal data we collect and process so that you can

  • Access your personal data
  • Rectify your personal data if it is inaccurate or incomplete
  • Ask us to erase your personal data and prevent processing in specific circumstances
  • Restrict processing of your personal data in certain circumstances
  • Obtain and reuse your personal data for your own purposes across different services
  • Object to processing your personal data in certain circumstances


You also have the right to lodge any data protection complaints with the Information Commissioner's Office (ICO), the UK’s supervisory authority. Visit for more information including how to access their helpline.


What about storing and transferring personal data?

(1) Storing – data retention

We keep personal data

  • For as long as it is necessary for the purposes for which the personal data are processed
  • To enable us to comply with our legal obligations, for example for tax purposes
  • in accordance with our professional obligations and applicable Regulations and Statutory Guidance, such as in relation to Money Laundering


Data Subject

How long personal information/data is kept


Potential Clients

We will retain personal information for 6 years from the date of our last contact.


We will retain personal information for 7 years from the date that you ceased to be a client.

Potential Suppliers

We will retain personal information for 12 months from the date of the last time you contacted us.


We will retain personal information for 7 years from the date that you ceased to be a supplier.



Potential employees

We will retain personal information for 6 months from the date of the last time you contacted us.




(2) Transferring

Your data may be transferred or stored outside the EU to countries which may not have the same data protection as the EU but, if we do this, we will have an agreement with the third party who will be using an approved mechanism to keep personal data secure.


We do not usually transfer personal data outside the UK without your explicit permission such as, for example you instruct us to send data to someone outside the UK, such as a potential Executor or Attorney. In line with the legal changes, as from the 25th May 2018 we will inform you about the possible risks of such transfers before you consent to the transfer of your personal data.


Do you collect and process non-personal Information?

When you use the Website we may also collect non-personal information or aggregated information – that is any information about more than one individual where the individual’s identity is unknown and cannot be inferred from that information. This helps us run our Website and business effectively.


We use cookies – please read our Cookie Policy which can be found:




What about third parties and social media


You may visit or leave our Website by clicking a link to or from another website or platform operated by a third party – for example, you may use social media icons (such as Twitter). If you do this, please also take the time to read the relevant privacy information provided by other websites/platforms because they may be different. Your information will only be shared where you have agreed to permit this.


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